COMPANY

MADE-BY provides a practical approach to improving social and environmental conditions within a brand’s supply chain. We work together on a realistic step by step strategy of improvement which is then communicated to the public via annually published scorecards and a variety of communication tools.


Please check www.MADE-BY.org for more information.


Keep up-to-date with MADE-BY events and discussions by joining the new MADE-BY fan page on facebook.



Job Title: Full-time Office Manager

Reports to: General Manager UK

Location: 28 Mortimer Street, London. W1W 7RD

Prime purpose of this role: To provide full admin support for the UK MADE-BY office.

Start Date: 1st July 2009



ROLE
· Full responsibility for the day to day management of the office, including ordering of office supplies, office furniture, set up of subscriptions/publications.

· To provide administrative support to the UK General Manager.

· Ensure that all insurances are in place and kept up to date.

· Maintain databases when required.

· Full responsibilities for team travel arrangement.

· Organisation of meetings and minute taking.

· Maintain the electronic and paper filing systems.

· Answering the phone and message taking for members of the team.

· Finance duties including:

- Processing and payment of all internal and external invoices, including team expenses.

- Maintaining and updating finance spreadsheets when required.

· HR administration including :

- Keeping all records of annual leave and sickness updated

- Co-ordination of set up for new starters/interns.

- Maintain standard forms (in liaison with the UK General Manager & HR) for annual leave, sickness, health and safety and other policies.

· To work with the team on MADE-BY promotional activities – Trade Shows, fashion/in-store events etc.

· Some travel involved.



May be required to work additional hours outside of normal office hours in order to ensure role responsibilities are met.



PERSONAL QUALITIES

This role is ideally suited to a highly skilled Office Manager with a professional attitude balanced with an outgoing and fun personality. The position will suit a team-player with experience in a similar position who is now looking for a new challenge in a young and vibrant organisation.​



· At least 5 years solid experience in secretarial/admin roles with relevant qualifications.

· Excellent communication skills, both verbal and written.

· Must have strong attention to detail who is a born organiser and tidy.

· Superb telephone manner and client liaison skills.

· A methodical, flexible and thorough approach with the ability to multi-task and prioritise workload.

· Must be able to work independently.

· Understanding of sustainability a bonus but not essential.



Salary – competitive and dependent on experience


CLOSING DATE FOR APPLICATION: 5pm, FRIDAY 5TH JUNE 2009


Please send all applications to infouk@made-by.org

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